The Practice
Monthly Bookkeeping for Entrepreneurs & Business Owners
A monthly close you can plan taxes on
Monthly bookkeeping for entrepreneurs is a close, not a software login. CEOHAVEN keeps the books current for founders, operators, and real estate investors so profit, cash, and owner pay are numbers you can use. Clean books make tax planning and tax preparation possible. The monthly bookkeeping system is the habit. We run it.
Why CEOHAVEN
Who monthly bookkeeping is for
This is for people whose profit is real and whose books are not. A founder past the first busy year. An agency with contractors and a messy card. A creator whose brand deals and personal spending share one login. A landlord with more than one property and no class tracking. If you can already explain last month's profit, cash, and tax reserve without opening the bank app, you may not need us yet.
Monthly bookkeeping for entrepreneurs covers the operating company first. Rentals get their own books when the portfolio is part of the same money picture. We do not mix household spending into the P&L and call it a category. Owner transfers, distributions, and payroll stay labeled so a later S corp reasonable salary review is not a reconstruction project.
What you get each month is a reconciled set of books and reports you can read: profit and loss, balance sheet, and a cash view. What you do not get is a pile of uncategorized downloads the week before a deadline. The point of the close is that tax planning in the same month is using this month's numbers, not last year's memory.
The Process
Why Choose CEOHAVEN?
I
Expert Accounting Support
Categorized transactions, reconciled accounts, and a chart of accounts that matches how the business actually makes money.
II
Save Time and Money
The monthly close replaces the weekend you would have spent guessing which charges were personal.
III
Customized Solutions
One company, several entities, or rentals with class tracking. The workflow follows the structure you already have.
How It Works
How monthly bookkeeping works
Step 1: Kickoff
We learn the entities, the banks, the cards, and who is on payroll. We name what "closed" means for you: which accounts must tie out, which reports you will actually open, and how owner pay should be labeled. If the books are behind, cleanup is a separate first project. We do not pretend a catch-up is the same as a monthly close.
Step 2: Setup
QuickBooks Online is the default. We build a chart of accounts, connect banks and cards, and turn on class or location tracking when rentals or departments need it. Opening balances get checked against statements, not typed in from memory. You get a short walkthrough if you will code some transactions yourself. If you want us to code them, that is the engagement.
Step 3: The monthly close
Each month we categorize transactions, reconcile bank and card accounts, and separate personal spending from the business. Payroll, sales tax, and loan payments land in the right places. You receive a P&L, balance sheet, and a short read on what changed: profit, cash, and anything that will matter for estimates or an S-corp salary review. Then the next month starts from a closed file, not from a backlog.
What monthly bookkeeping costs
Pricing is a monthly retainer, not a per-click software plan. The quote follows the work: how many entities, how many bank and card accounts, monthly transaction volume, whether payroll is in scope, and whether rental properties need their own tracking. A single service business with two accounts is a different job from three entities and a rental portfolio. We price that after the kickoff, once we have seen the file. Cleanup of old months is quoted on its own so the monthly fee stays the fee for a current close.
Software is separate. QuickBooks or another ledger is your subscription. Our fee is the people who reconcile it and hand you reports a tax plan can use. If you only need a tool, start with a bookkeeping software comparison. If the books have to be right before tax planning, that is this service.
A normal month includes bank and credit-card reconciliation, transaction coding, a split of personal charges, sales and expense review, and the three statements. Payroll entries are included when we already have the payroll reports. Catch-up bookkeeping, a new entity, a chart-of-accounts rebuild, and sales-tax filings are called out so they are not buried inside the monthly close. You should be able to see profit for the month you just lived, not a blended year of uncategorized activity. That is the standard for monthly bookkeeping for entrepreneurs: a closed month, a readable report, and a file your tax team does not have to rebuild.
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Learn more →Tax Preparation
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Learn more →Bookkeeping for Entrepreneurs
The monthly close that makes tax time boring and estimated taxes honest.
Learn more →Year-Round Tax Planning
Why filing once a year costs founders money, and what quarterly planning changes.
Learn more →Questions
Bookkeeping FAQs
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